Humanity Insured
Privacy Policy

Humanity Insured Limited (“we”, “our”, “us”) with a registered office at One Creechurch Place, London, United Kingdom, EC3A 5AF and registered number 14904836, is committed to protection and respective your privacy. This Privacy Policy sets out the basis on which we will process any personal data or usage information we collect from you, or that you provide to us, in connection with your use of our website at www.humanityinsured.org (our “Website”) and in connection with any goods or services we provide to you, including when you attend our events or provide us with donations.

Personal data means any information that directly or indirectly identifies or otherwise relates to a living individual. It includes, for example: names, addresses, email addresses, job applications, photographs, video footage, employment records, records of donations and purchases made, bank details and correspondence to and from individuals. It also includes web browsing information (e.g., cookie data) and IP addresses.

Please read this Privacy Policy carefully so that you understand your rights in relation to your personal data, and how we will collect, use and process your personal data. This Privacy Policy supplements any other privacy related notices and policies we may provide to you from time to time, and is not intended to override them. If you do not agree with this Privacy Policy in general or any part of it, you should not access the Website, use our services or otherwise provide your information to us.

We change our Privacy Policy from time to time. Updates to our Privacy Policy will apply only to information collected after the date of the change. We will note on our Website when our Privacy Policy has been updated. Please check the Website regularly for notices of changes to our Privacy Policy.

We collect personal data when provided to us by you:

• Prospective and current volunteers, employees, staff and contractors;
• those who register to attend an event we are hosting or collaborating on;
• those who attend an event;
• those who provide donations;
• those who sign up for competitions;
• those who provide requests for our services;
• those that apply to receive marketing;
• trustees; and
• those that contact us via our website, telephone, email, social media websites or other platforms, or via our ‘contact us’ page.

We are also working closely with third parties (including social networking sites, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers) and may receive information about you from them. You can control what personal data is shared with us from third party websites, using the controls provided on those websites.

We also collect information and personal data automatically from you when you visit our Website. This information includes: (i) your IP address; (ii) device information including, but not limited to, name and type of operating system; (iii) mobile network information; (iv) standard web information such as your browser type and the pages you access on our Website; (v) transaction information (but not payment card or account details), including device information, transaction details, and IP address; (vi) security information including a list of certain installed software, device and internet connection information, and available space on the device.

If you choose to provide personal data to us about someone else (such as an individual who you are doing a charity event for and donating the proceeds to us) you must ensure that you are entitled to provide that personal data to us and that, without us taking any further steps, we may collect, use, disclose and otherwise process that personal data as described in this Privacy Policy. In addition, you must ensure that the individual concerned is aware of the various matters detailed in this Privacy Policy, as those matters relate to that individual, including our identity, how to contact us, our purposes of collection, our information disclosure practices, the individual’s rights, and the consequences if the personal data is not provided (such as their inability to provide a donation, or our inability to provide them with our services).

Please note that if you do not provide certain personal data to us when requested (and where relevant, provide your consent), we may not be able to provide you with some or all of our services (including those set out in this Privacy Policy or in other agreements we enter into with you).

Depending on how you use this Website, your interactions with us, the services you request from us, and the permissions you give us, the purposes for which we use your personal data include:

• to provide you with any information or services;
• to provide you with information about our charitable objects, and what we do/offer in order to further those objects;
• to process your donations or payments;
• where permitted, to provide you with marketing;
• to analyse and improve our services and to notify you about changes to our goods or services;
• for the management and administration of our services;
• to administer and improve this Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes and as part of our efforts to keep this Website safe and secure;
• to comply with and in order to assess compliance with applicable laws, rules and regulations (including tax reporting purposes pursuant to tax legislation), industry codes, voluntary codes we decide to adopt, or good practice and internal policies and procedures;
• to carry out pre-contractual, background and related checks and to conduct due diligence (such as to verify the details that you provide) as determined by applicable laws. This may involve the use of a credit reference agency or other third parties acting as our agents to conduct these verifications and searches. We may also screen against publicly available government and/or law enforcement agency sanctions lists;
• to detect, investigate and prevent fraud and other crimes or malpractice;
  for the purpose of, or in connection with, any legal proceedings (including prospective legal proceedings);
• to obtain legal advice or to establish, exercise or defend legal rights;
• the administration and maintenance of databases storing personal data;
• to comply with our contractual obligations; and
• for purposes otherwise set out in this Notice or as notified to you at the specific time of collection.

We collect the following categories of personal data:

• Customers who complete a registration form to attend an event and/or actually attend an event:
• (i) Individual or company name, (ii) address, (iii) email address, (iv) telephone number, (v) data relating to physical health e.g. disability requirements when attending an event, program or educational class, (vi) data relating to health, such as dietary requirements, and (vii) biometric data from the photographs and video footage.
• Donees who provide a donation
(i) name, (ii) bank account details from transfers received and (iii) amount donated.
• Individuals who send requests for our goods and services:
(i) name, (ii) address, and (iii) email address.
•  Individuals who contact us via our contact us page:
(i) name, (ii) email address, and (iii) content in the free text box relating to the reason why you are contacting us.

As noted above, the personal data we collect may also include ‘special category data’ i.e., data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and genetic data, biometric data, data concerning health or data concerning a person’s sex life or sexual orientation.

Please note that if you do not provide certain personal data to us when requested (and where relevant, provide your consent), we may not be able to provide you with the services or process your applications.